We are seeking a highly organized, creative, and proactive Event Coordinator to oversee the planning, coordination, and execution of on-and off-site events. This role is responsible for delivering exceptional guest experiences while maintaining brand integrity, driving revenue, and ensuring seamless logistics from concept to completion.

Hourly Rate:  $28-$29 an hour

Full Time: 40 hours weekly

Days: Tuesdays through Saturdays

Duties & Responsibilities:

● Identifying, qualifying, and securing pouring opportunities at off-site venues in California. This may involve researching potential leads from business directories, web searches, or digital resources.
● Collaborating with key vendors to secure account relationships.
● Maintaining short and long-term business development plans.
● Securing leads (consumer data) from off-site pourings.
● Collaborating with the Hospitality Director on event goals, planning, and forecasting. Meeting or exceeding annual event goals.
● Plan and organize on-site events for ONX & KCV wineries and vineyard locations as well as consumer-focused off-site events for ONX & KCV.
● Plan, organize, and run our Hosted at Home program. Cold calling, making multiple outbound calls, and emails to potential clients.
● Work cross-functionally with wine club, tasting room/vineyard, marketing, and production teams to align event strategy with broader business goals.
● Track and analyze event KPIs to continually improve processes and performance.
● Maintain accurate records of bookings, permits, vendor relationships, and inventory.

● Manage all aspects of event execution, including set-up, break-down, and duration, ensuring a memorable experience for attendees.
● Cultivate and maintain relationships with local vendors, as well as vendors in areas ONX & KCV will look to regularly visit (e.g., LA County, Orange County, San Diego…).
● Adhere to budget and cash flow plans, overseeing the ordering of supplies and scheduling partner vendors as necessary. Manage event timelines, budgets, contracts, and post-event evaluations.
● Track and compile metrics related to event attendance and sales, with a focus on driving increased sales metrics at ONX & KCV events.
● Collaborate with the Hospitality Manager to manage vineyard and tasting room reservations around events and to schedule staff assistance as needed.
● Collaborate with the Hospitality Manager on events and experiences to help drive traffic to the tasting room and vineyard.
● Manage the following events at ONX Wines & Kiler Canyon Vineyard:
○ Club Events (e.g. Club parties, Club pickup parties, educational seminars, etc)
○ Vineyard events (Dinner in the Vines, Vineyard BBQ, Pup Walk, Harvest Experience, Holiday at the Farmstead, etc
○ Winery Events (Beer & Wine collaborative dinner, Winemaker for a Day, Mother’s Day Music, New Release tastings, Yappy Hour, etc)
○ Wholesale Events (coordinate Distributor and Account visits/special experiences, assist with details of dinners at accounts)
○ PRWCA Events (Paso Wine S’cool, Blendfest, Wine Fest, Destination Showcase, etc)
○ Off-Site DTC Focused events (Assorted promotional pouring events such as Hospice du Rhone, Wine Fest, any Food & Wine Fest, etc, Hollywood Bowl, Edible SLO Dinners, etc)
○ Private Events (large group tastings greater than 10 guests, private on-site dinners, private oasis and tractor shed events, vineyard picnics)

Required Experience, Education, & Skills:
● Bachelor’s degree in Marketing, Hospitality, Event Management, or related field preferred.
● Proven experience in event planning and coordination, preferably in the wine industry or hospitality sector.
● Strong organizational and multitasking skills, with strict attention to detail.
● Excellent communication and interpersonal abilities.
● Ability to work collaboratively in a fast-paced, dynamic environment.